Privacy Policy


Oxford University owns and operates, an information sharing and discussion platform, (“Platform”). This privacy policy covers both the public information sharing site and the registered members area, which include the forum and resource library. It describes the data we collect and how it is used for visitors of the website.

Oxford University is committed to protecting your privacy. This Privacy Statement sets forth our current privacy practices regarding the information we collect when you or your computer interact with our website. By accessing, you acknowledge and fully understand the's Privacy Statement and freely consent to the information collection and use practices described in this Website Privacy Statement. This includes any of the resources provided by the, including the discussion forum.

If you do not agree, then do not use these resources and/or the website.


The collects certain information from and about its users three ways:

a. Web Server Logs

When you visit our Website, we may track information to administer the site and analyse its usage. Examples of information we may track include:

  • Your Internet protocol address.
  • The kind of browser or computer you use.
  • Number of links you click within the site.
  • State or country from which you accessed the site.
  • Date and time of your visit.
  • Name of your Internet service provider
  • Web page you linked to our site from.
  • Pages you viewed on the site.

b. Browser Cookies

 may use cookies to personalize or enhance your user experience. A cookie is a small text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a Web Server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. For example, if you personalize a web page, or navigate within a site, a cookie helps the site to recall your specific information on subsequent visits. Hence, this simplifies the process of delivering relevant content and eases site navigation by providing and saving your preferences and login information as well as providing personalized functionality.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies. If you reject cookies by changing your browser settings then be aware that this may disable some of the functionality on our Website.

c. Personal Information from Users

Oxford University does not release any type of personally identifiable information out to anyone, except if required by law. Visitors to our website ( can explore all the content and if applicable register to access certain member services. For these types of registrations, we will ask for the relevant information. You may also be asked to disclose personal information to us so that we can provide assistance and information to you. For example, such data may be warranted in order to provide online technical support and troubleshooting.

We will not disclose information we collect from you to third parties without your permission except to the extent necessary including:

  • To protect ourselves from liability, or
  • To respond to legal process or comply with law.

Oxford University currently has no plans to engage in any form of advertising or targeting of users. Please refer to the privacy policy of the hosted forum.


By using the discussion forum you are agreeing to this Privacy Policy. If you do not agree, then do not use the discussion forum.

Creating an Account

When you create a discussion forum account, you will be asked to enter your name and an e-mail address. We will send you a confirmation email verifying the account. We record the IP address used when you register for an account. We use this to ensure that user accounts are legitimately created by a human and not by script. 

Data Portability

Users may export user content -- including your content -- that was created on to their email or other social media platform. 

Automated Log Data

The servers that run our platform create standard log files about your activity on the forum. These logs record visitor activity and information about your device, such as what browser you’re running, and what pages you access. This information helps us diagnose server and software errors, and in cases of abuse, track and mitigate the abuse.

We Use A Session Cookie

Cookies are small files that a site or its service provider transfers to your computer's hard drive through your browser. These cookies enable the site to recognize your browser and, if you have a registered account, associate it with your registered account. We use a session cookie to remember you when you login, so that when you return, you do not need to login again.

How do we protect your information?

We implement a variety of security measures designed to maintain the safety of your personal information. However we can not and do not guarantee the security of your data so keep this in mind as you participate in the forum.

What is your data retention policy?

When you delete user content, it is removed from public view, but remains available on the server indefinitely. To request that an account be deleted, please us using the contact page on the main website (

With regards to IP addresses, we make a good faith effort to:

  • Retain server logs containing the IP address of all requests to that server for no more than 90 days.
  • Retain the IP address used to create the account for no more than 5 years.
  • Data may remain on back-up servers until it is overwritten.

Do we disclose any information to outside parties?

No. We do not sell, trade, or otherwise transfer any of your data to any party.

International Visitors

Oxford University registered address is University of Oxford, University Offices, Wellington Square, Oxford, OX1 2JD. Our servers that host are located in the United Kingdom.

Copyright Notice: We Have No Rights In Your Content

Clients who use have choices over what type of sharing rights apply to the content created in their forums. OXFORD UNIVERSITY has no ownership rights in your content other than those defined by the client, or are necessary to provide this service. To understand what sharing rights apply to content posted in a particular clients’ forum, you will need to contact the client website directly.


Oxford University has the discretion to update this privacy statement at any time. We will make a good faith effort to notify the public of any changes. We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the personal information we collect. Your continued use of the service constitutes your agreement to this privacy statement and any updates.

This document was last updated January 17, 2017.


If you have questions regarding our Privacy Statement, its implementation, failure to adhere to this Privacy Statement and/or our general practices, please use the contact page ( to let us know.