Privacy Policy


The University of Oxford, on behalf of its Department of Psychiatry at Warneford Hospital, Oxford OX3 7JX (“we” or the “University”), owns and operates, an information sharing and discussion platform, (“Platform”). The University’s full name is The Chancellor, Masters and Scholars of the University of Oxford, and for the purposes of the Data Protection Act 1998, it is the data controller.

This privacy policy covers both the public information sharing site and the registered members’ area, which includes the forum and resource library. It describes the information the University collects when you or your computer interacts with the website, and how the University uses that information.

By visiting the website and/or by supplying any personal data (including in any discussion forum), you are accepting and consenting to the practices described in this policy, including the University’s use of cookies as explained below.

If you do not agree with these terms, then do not use this website or its resources.


The University collects certain information from and about its users in various ways:

Information you give us. You may provide us with personal information such as your name and contact details when you register to access the registered members’ area, when you fill in a form on the website (such as the contact form), or when you correspond with us by post, phone, e-mail or otherwise. This is done to enable us to provide information and/or services to you, for example in order for you to create an account, access resources, make an enquiry, or report a problem.

Information automatically collected when visiting the website. We may also collect information about your computer. Examples of information we may track include:

  • Your Internet protocol address.
  • The kind of browser or computer you use.
  • Number of links you click within the site.
  • State or country from which you accessed the site.
  • Date and time of your visit.
  • Name of your Internet service provider
  • Web page you linked to our site from.
  • Pages you viewed on the site.

This is statistical data about our users' browsing actions and patterns which does not identify any individual and allows us to ensure that content from our site is presented in the most effective manner for you and for your computer.


Example of the uses made of your information. As an example of the above general descriptions, when you create a discussion forum account, you will be asked to enter your name and an e-mail address. We will send you a confirmation email verifying the account. We record the IP address used when you register for an account. We use this to ensure that user accounts are legitimately created by a human and not by script. 

You may also be asked to disclose personal information to us so that we can provide assistance and information to you. Such data is used in order to provide online technical support and troubleshooting.


We may use cookies to personalize or enhance your user experience. In particular, we use Google Analytic cookies for the purposes of managing the performance and design of the site. A cookie is a small text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. For example, if you personalize a web page, or navigate within a site, a cookie helps the site to recall your specific information on subsequent visits. Hence, this simplifies the process of delivering relevant content and eases site navigation by providing and saving your preferences and login information as well as providing personalized functionality.

We use the following cookies:

  • Strictly necessary cookies. These are cookies that are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website.
  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. All information these cookies collect is aggregated and therefore anonymous. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to our website and to remember choices you make and provide enhanced, more personal features.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit To opt out of being tracked by Google Analytics across all websites visit If you reject cookies by changing your browser settings then be aware that this may disable some of the functionality on our website.


You agree that we have the right to share our personal information with our business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you; analytics and search engine providers to assist us in the improvement and optimisation of our site; to a prospective seller, buyer or transferee of our business or assets.

Other than as set out above, we will not disclose information we collect from you to third parties without your permission except to the extent necessary including:

  • To protect ourselves from liability, or
  • To respond to legal process or comply with law.


The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


Links. Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.


Access rights. You have the right to access information we hold about you. Your right of access can be exercised in accordance with the Data Protection Act 1998 at any time by contacting us through our contact page ( 


Data portability. Users may export user content -- including your content -- that was created on to their email or other social media platform. 


Data retention policy. When you delete user content, it is removed from public view, but remains available on the server indefinitely. To request that an account be deleted, please us using the contact page on the main website (

With regards to IP addresses, we make a good faith effort to:

  • Retain server logs containing the IP address of all requests to that server for no more than 90 days.
  • Retain the IP address used to create the account for no more than 5 years.
  • Data may remain on back-up servers until it is overwritten.


The University has the discretion to update this privacy statement at any time. We will make a good faith effort to notify the public of any changes. We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the personal information we collect. Your continued use of the service constitutes your agreement to this privacy statement and any updates.

This document was last updated 24/01/2018.


If you have questions, comments, and requests regarding this privacy policy, please use the contact page ( to let us know.